Free Material Delivery Photo Log Template

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        MATERIAL DELIVERY PHOTO LOG
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Project:     Riverview Office Build-Out
Address:     900 River Rd, Suite 200, Gilbert AZ
Date:        February 22, 2026
Received by: Tony Reyes, Site Foreman

───────────────────────────────────────────────────
DELIVERY INFO
───────────────────────────────────────────────────
Supplier:    ABC Building Supply
PO Number:   PO-2026-0347
Truck/BOL:   BOL #88412
Time:        9:42 AM

───────────────────────────────────────────────────
ITEMS RECEIVED
───────────────────────────────────────────────────
Item                    Qty     Condition
───────────────────────────────────────────────────
2x6x12 SPF lumber       48 ea   Good (photo 1-2)
3/4" plywood sheets     24 ea   Good (photo 3)
R-19 insulation batts   12 pkg  Good (photo 4)
Interior door slabs      6 ea   1 damaged (photo 5)

───────────────────────────────────────────────────
DAMAGE NOTES
───────────────────────────────────────────────────
• 1 interior door slab — corner dented in transit
  (photo 5, photo 6 close-up of damage)
• Noted on BOL, supplier notified for replacement

───────────────────────────────────────────────────
PHOTOS ATTACHED: 6
───────────────────────────────────────────────────

Signed by: Tony Reyes
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How to use this template

Download or Copy

Print the PDF template and keep copies at the jobsite, or use LibreCam to log deliveries with photos right from your phone.

Fill It In at Delivery

When the truck arrives, photograph the load, check quantities against the PO, and note any damage before the driver leaves.

Share With the Office

Send the completed log to your office manager or project manager. If there's damage, the photos are your proof for the supplier claim.

Frequently Asked Questions

Photos are your proof if materials arrive damaged, short, or wrong. Without photos taken at delivery, suppliers can deny responsibility.

Yes. LibreCam lets you tag delivery photos with a PO number so you can find them instantly when you need to file a claim or reconcile invoices.

Yes. Log what arrived and what's still outstanding. LibreCam tracks partial deliveries across multiple dates for the same PO.