LibrePre-Construction Condition Survey
Photograph the building before your crew touches it. Run it in LibreCam, or print it and walk the property.
Template Preview
Here's what it looks like filled out before a tear-off.
═══════════════════════════════════════════════════
PRE-CONSTRUCTION CONDITION SURVEY
═══════════════════════════════════════════════════
Property: Lakeview Medical Plaza
Address: 3300 Harbor Pkwy, Tampa FL
Date: January 14, 2026
Surveyed by: Dana Whitfield, Gulf Coast Roofing
Scope: Tear-off and re-roof, main bldg
───────────────────────────────────────────────────
PROPERTY & ACCESS
───────────────────────────────────────────────────
[X] Four elevations, street view (photos 1-4)
[X] Dumpster and crane staging (photo 5)
[X] Parking lot — cracks at SE row (photo 6)
[X] Loading dock and doors (photo 7)
[X] Roof hatch and ladder (photo 8)
[X] Overhead power and tree limbs (photo 9)
───────────────────────────────────────────────────
EXISTING ROOF CONDITION
───────────────────────────────────────────────────
[X] Field, wide from each corner (photos 10-13)
[X] System — 2-ply mod bit over lwt concrete
[X] Blisters and splits, north field (photo 14)
[X] Standing water marks at drains (photo 15)
[X] Parapet, coping, edge metal (photos 16-17)
[X] Existing patches and repairs (photo 18)
[ ] Core cut — scheduled with the owner
───────────────────────────────────────────────────
INTERIOR BELOW ROOF
───────────────────────────────────────────────────
[X] Ceiling stains, Suite 210 (photo 19)
[X] Wall finishes below roof line (photo 20)
[X] Deck underside where visible (photo 21)
[X] Tenant stock under work area (photo 22)
[X] Occupied suites noted (photo 23)
───────────────────────────────────────────────────
EXTERIOR & GROUNDS
───────────────────────────────────────────────────
[X] Landscaping at drip line (photo 24)
[X] Sidewalks and curbs — chips (photo 25)
[X] Wall finish and paint (photo 26)
[X] Signage, lighting, bollards (photo 27)
[X] Fencing and gates (photo 28)
───────────────────────────────────────────────────
ROOFTOP EQUIPMENT
───────────────────────────────────────────────────
[X] RTU-1 to RTU-6, labels (photos 29-34)
[X] Condenser coils and fins (photo 35)
[X] Dish and antenna mounts (photo 36)
[X] Gas line, conduit, supports (photo 37)
[X] Lightning protection in place (photo 38)
───────────────────────────────────────────────────
ADJACENT PROPERTY
───────────────────────────────────────────────────
[X] Neighbor roof at shared parapet (photo 39)
[X] Adjacent parking at staging (photo 40)
[X] Shared drive and alley (photo 41)
[ ] Neighbor notified — owner handling
Photos attached: 41
Walked with: owner's rep on site
Surveyed by: Dana Whitfield
═══════════════════════════════════════════════════How to use this template
Survey Before Anything Moves
Walk it before the dumpster lands and the material is staged. Once the crew is working, you can no longer show what was already there.
Shoot Wide, Then Close
Wide to show where you are standing, close to show the damage. Time, location, and weather stamp on each photo as you shoot.
Send It the Day You Walk It
The owner or the GC gets the survey while it is current, and it stays on the property record for the length of the job and after.
Frequently Asked Questions
Because a claim lands on the last crew that was on the property. A cracked parking lot, a dented condenser, a ceiling stain in the suite under your tear-off: a dated photo from before you started ends the conversation.
Whoever walks the property first, and it does not have to be the PM. Every employee carries the camera, so the estimator, the super, and the crew lead all shoot into the same survey.
Keep it at least as long as you keep the closeout package for that roof. Retention terms vary by owner and by contract, so follow yours. Roofing closeout and warranty documentation walks through the decision.
Yes. One survey per building, filed under that property and searchable by address later. Commercial crews run it as step one on every re-roof: see commercial roofing.